Accounting Assistant
Pinnacle Peak Country Club Pinnacle Peak Country Club Scottsdale, AZ Scottsdale, AZ Full-time Full-time $25 - $30 an hour $25 - $30 an hour Primary functions:
This position is responsible for preparing daily deposits, processing all incoming invoices, preparing checks, and receiving and sorting mail.
Responsible for communicating with vendors regarding payables and discussing invoice discrepancies with appropriate Pinnacle Peak Country Club departments.
Additional duties include basic receptionist/secretarial functions and miscellaneous accounting functions.
Essential Functions:
Prepare all invoices for payment.
Receive and review all vendor invoices; match invoices to packing slips; compare invoices to prior payments and orders.
Discuss payments with vendors when necessary.
Generate checks (computer and manual); mail to vendors.
Maintain invoice files and reconcile all monthly statements from vendors.
Maintain reports of all data entry and check registers.
Resolve all vendor invoice/return issues in a timely manner.
Obtain/maintain W-9 Form and Certificate of Insurance for all vendors.
Assist with year-end 1099 processing.
Responsible for sending/filing Party of Eight forms to/from members.
Process reciprocal club billing to members' accounts.
Handle reciprocal clubs' inquiries, researching when necessary.
Process daily member deposits and take them to the bank.
Get change for the Pro Shop and petty cash when necessary.
Check the lock box daily.
First backup to the Membership Director for multi-line phones.
Take reservations and messages as required.
Assist in monthly preparation/mailing of member statements.
Assist members with questions and inquiries with statements.
Assist in other accounting functions as needed.
Maintain MSDS (material safety data sheet) and keep up to date with new products.
Assist in regular file retention procedures.
Responsible for stocking and ordering office supplies for all departments.
Responsible for ordering all letterhead, envelopes, etc.
Responsible for the maintenance and supplies for postage and copy machines.
Assisting members with website troubleshooting.
Occasionally will support other administrative personnel.
Other projects or items as directed by the Controller, management, or Board of Directors.
Skills/
Qualifications:
Must know basic accounting, must know at an intermediate level:
Word, Outlook, Excel.
Familiar with Jonas is a plus.
Must have valid driver's license.
Must be detailed oriented, organized, have strong communication skills, pleasant phone manner and excellent customer service skills.
Physical Demands:
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle controls; and talk or hear.
The employee is occasionally required to stand; walk; reach with hands and arms; and stoop or kneel.
The employee must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include working with computer screen images and text.
Job Type:
Full-time Pay:
$25.
00 - $30.
00 per hour Expected hours:
40 per week
Benefits:
401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Physical setting:
Office Schedule:
8 hour shift Day shift Monday to Friday Ability to commute/relocate:
Scottsdale, AZ 85255:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
This position is responsible for preparing daily deposits, processing all incoming invoices, preparing checks, and receiving and sorting mail.
Responsible for communicating with vendors regarding payables and discussing invoice discrepancies with appropriate Pinnacle Peak Country Club departments.
Additional duties include basic receptionist/secretarial functions and miscellaneous accounting functions.
Essential Functions:
Prepare all invoices for payment.
Receive and review all vendor invoices; match invoices to packing slips; compare invoices to prior payments and orders.
Discuss payments with vendors when necessary.
Generate checks (computer and manual); mail to vendors.
Maintain invoice files and reconcile all monthly statements from vendors.
Maintain reports of all data entry and check registers.
Resolve all vendor invoice/return issues in a timely manner.
Obtain/maintain W-9 Form and Certificate of Insurance for all vendors.
Assist with year-end 1099 processing.
Responsible for sending/filing Party of Eight forms to/from members.
Process reciprocal club billing to members' accounts.
Handle reciprocal clubs' inquiries, researching when necessary.
Process daily member deposits and take them to the bank.
Get change for the Pro Shop and petty cash when necessary.
Check the lock box daily.
First backup to the Membership Director for multi-line phones.
Take reservations and messages as required.
Assist in monthly preparation/mailing of member statements.
Assist members with questions and inquiries with statements.
Assist in other accounting functions as needed.
Maintain MSDS (material safety data sheet) and keep up to date with new products.
Assist in regular file retention procedures.
Responsible for stocking and ordering office supplies for all departments.
Responsible for ordering all letterhead, envelopes, etc.
Responsible for the maintenance and supplies for postage and copy machines.
Assisting members with website troubleshooting.
Occasionally will support other administrative personnel.
Other projects or items as directed by the Controller, management, or Board of Directors.
Skills/
Qualifications:
Must know basic accounting, must know at an intermediate level:
Word, Outlook, Excel.
Familiar with Jonas is a plus.
Must have valid driver's license.
Must be detailed oriented, organized, have strong communication skills, pleasant phone manner and excellent customer service skills.
Physical Demands:
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle controls; and talk or hear.
The employee is occasionally required to stand; walk; reach with hands and arms; and stoop or kneel.
The employee must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include working with computer screen images and text.
Job Type:
Full-time Pay:
$25.
00 - $30.
00 per hour Expected hours:
40 per week
Benefits:
401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Physical setting:
Office Schedule:
8 hour shift Day shift Monday to Friday Ability to commute/relocate:
Scottsdale, AZ 85255:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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