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Accounts Payable Specialist

Company Name:
Professional Employment Solutions, Inc.
Our client has a contract need for an Accounts Payable specialist to cover a maternity leave.Account Payable

This position works on the core invoice processing functions to move an invoice along from the receipt to the posting of the invoice into SAP. This position touches the invoice at various points through the cycle. Duties may include: -Incoming Invoices - Variety of tasks including - opening and sorting mail, preparing mail for scanning and scanning mail into OCR. For invoices that are emailed into automation, review the error subfolder and communicate with field to obtain a new invoice. Print out RMPP invoices that are submitted to the APRequestInbox. Monitor the AP RightFax account and print and distribute documents. -Verification and Invoice Routing - Perform manual verification of OCR selected data to ensure accuracy. Research items that are rejected during the verify stage and request new doc from the field. Once invoice is in SAP, assign vendor name and MSC Code (used for routing) and start the approval workflow. For invoices with a new vendor, contact the field and request proper docs for vendor set up. -Posting and Error Resolution - Post all properly approved invoices (PO and no PO) in ReadSoft and those submitted manually. Post invoices that flow to SAP from the system. Review and post all wires submitted manually. For invoices that are rejected in ReadSoft, review notes and provide resolution to error. Review the ReadSoft Cockpit for duplicates and remove duplicates. Review invoices in ReadSoft that are routed to AP for special review (over $100k, check requests, exception approval etc.) -Other - Process the SVO consolidated invoice from OfficeMax and TDS. Review the open line items for Corp/SVO and resolve those that should have been paid (missing data, incorrect posted data etc.). Research and provide GL allocation for vendor refund checks sent to AP.

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