Event Planner/Marketing Assistant
Company Name:
Professional Employment Solutions, Inc.
Our client is looking for a strong event planner/marketing assistant. They are located in Scottsdale. Experienced, take charge professional with ability to manage administration and logistics in support of two event managers in a busy special events environment.
Assist with coordination of up to 50 events per year.
Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work occasional evenings and weekends.
The event coordinator should have a love for special event management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external customers.
Event Planning and Production
Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate d cor (florals, linens, color schemes, etc.) to meet the quality expectations of the clients.
Aggressively gather information on each project to achieve quality event productions.
Conduct research and find resources to help staff make decisions about event possibilities.
Create and revised room layouts for each event.
Propose new ideas to improve the event planning and implementation process.
Assist in serving as liaison with vendors on event-related matters.
Assist with managing on-site production and clean up for events as necessary.
Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
Assist the close out all events as required.
Event Administration:
Assist in coordinating appointments and visits to see our space, and scheduling of events on the calendar.
Assist in preparing and modifying event contracts as requested
Qualifications:
Excellent communication skills, including writing, proof reading skills, and speaking.
Ability to manage multiple projects and work assignments from a variety of staff and volunteers.
Excellent interpersonal skills both in person and by phone, with high professionalism.
Ability to accomplish projects with little supervision.
Fantastic customer service ethic and high expectations for quality.
Bachelor's degree preferred; significant work experience can substitute for the degree.
At least 3 years experience with office administrative management.
At least 1 year experience coordinating special events.
Proficient using the latest versions of Microsoft Word, Excel, PowerPoint, Access, and mail merges; email and web searches is a MUST.
OurEstimated Salary: $20 to $28 per hour based on qualifications.
Professional Employment Solutions, Inc.
Our client is looking for a strong event planner/marketing assistant. They are located in Scottsdale. Experienced, take charge professional with ability to manage administration and logistics in support of two event managers in a busy special events environment.
Assist with coordination of up to 50 events per year.
Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work occasional evenings and weekends.
The event coordinator should have a love for special event management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external customers.
Event Planning and Production
Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate d cor (florals, linens, color schemes, etc.) to meet the quality expectations of the clients.
Aggressively gather information on each project to achieve quality event productions.
Conduct research and find resources to help staff make decisions about event possibilities.
Create and revised room layouts for each event.
Propose new ideas to improve the event planning and implementation process.
Assist in serving as liaison with vendors on event-related matters.
Assist with managing on-site production and clean up for events as necessary.
Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
Assist the close out all events as required.
Event Administration:
Assist in coordinating appointments and visits to see our space, and scheduling of events on the calendar.
Assist in preparing and modifying event contracts as requested
Qualifications:
Excellent communication skills, including writing, proof reading skills, and speaking.
Ability to manage multiple projects and work assignments from a variety of staff and volunteers.
Excellent interpersonal skills both in person and by phone, with high professionalism.
Ability to accomplish projects with little supervision.
Fantastic customer service ethic and high expectations for quality.
Bachelor's degree preferred; significant work experience can substitute for the degree.
At least 3 years experience with office administrative management.
At least 1 year experience coordinating special events.
Proficient using the latest versions of Microsoft Word, Excel, PowerPoint, Access, and mail merges; email and web searches is a MUST.
OurEstimated Salary: $20 to $28 per hour based on qualifications.
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