First Impressions Receptionist/Administrative Assistant
Location and Job Title:
First Impressions Receptionist/Administrative AssistantMartin Pear JCC12701 N Scottsdale RdSte 201Scottsdale, AZ 85254Principal
Responsibilities:
Represent and support our administrative offices with various administrative duties.
Initial point of contact with professional first impression greeting while directing individuals to appropriate department within the administrative offices.
Answer and direct phone calls accurately and timely.
Sustain a high level of professionalism representing the organizations.
Self-motivated and drive to work independently and effectively during periods of high client activity and maintain a welcoming attitude at all times.
Minimum
Qualifications:
REQUIRED SKILLS / ABILITIES / CHARACTERISTICS:
Superior customer service to include positive and friendly attitude.
Attention to detail within any task given.
Excellent communication skills.
Type correspondence such as letters or emails with accuracy.
Proficient computer and office equipment skills.
Proficient in Microsoft Office Suite programs (Word, Excel, Outlook, and Power Point & Publisher) as well as Office 365, SharePoint and other cloud-based applications.
Ability to multi-task.
Willing to work hard in a fast-paced environment.
Acknowledge and welcome each individual as they come into the administrative reception area in a friendly, inviting manner and direct to appropriate staff / department while maintaining the secure nature of the administrative area.
Direct flow of reception area traffic as needed.
Word processing assignments.
Including bulk mailing, preparation, inserting, create excel spreadsheet, mail merge function.
Labeling, etc.
with accurate spelling and punctuation.
Correspondence - Donor letters, tribute cards, prepare lettersSchedule appointments if neededMaintain strict membership and staff confidentialityWork closely with the management & staff to ensure efficiency and optimal delivery of assigned duties as needed.
Maintain Community Calendar.
Enter, approve, edit entries from community partnersPrepare mailings utilizing mail merger functionPerform other office duties as required.
File, fax, scan and copy documents.
Work on projects as assigned by departmentsRemain up to date on current events, activities, and programs on property.
Keep reception and conference area neat and clean.
Assist in ordering office supplies & inventorySend calendar updates to all monthly online and print calendars.
Assist Marketing Team as needed.
Special Event preparation as needed.
Schedule conference rooms for meetings using the scheduling software program (resource scheduler).
Support JCC, Federation & Campus with administrative assistance as needed.
EDUCATION /
Experience:
Minimum High School Diploma required; College degree preferred.
3-5 minimum years of office experience.
Knowledge of Phoenix Jewish Community helpful.
Salary:
25,000 - 35,000Agency Information:
The Martin Pear Jewish Community Center, fondly referred to as The J, is an inclusive community center that enriches physical, mental, and spiritual growth through relationships and an array of programs, including child development, youth, fitness, and social engagement.
The J serves people of all ages, faiths, backgrounds, and abilities.
Estimated Salary: $20 to $28 per hour based on qualifications.
First Impressions Receptionist/Administrative AssistantMartin Pear JCC12701 N Scottsdale RdSte 201Scottsdale, AZ 85254Principal
Responsibilities:
Represent and support our administrative offices with various administrative duties.
Initial point of contact with professional first impression greeting while directing individuals to appropriate department within the administrative offices.
Answer and direct phone calls accurately and timely.
Sustain a high level of professionalism representing the organizations.
Self-motivated and drive to work independently and effectively during periods of high client activity and maintain a welcoming attitude at all times.
Minimum
Qualifications:
REQUIRED SKILLS / ABILITIES / CHARACTERISTICS:
Superior customer service to include positive and friendly attitude.
Attention to detail within any task given.
Excellent communication skills.
Type correspondence such as letters or emails with accuracy.
Proficient computer and office equipment skills.
Proficient in Microsoft Office Suite programs (Word, Excel, Outlook, and Power Point & Publisher) as well as Office 365, SharePoint and other cloud-based applications.
Ability to multi-task.
Willing to work hard in a fast-paced environment.
Acknowledge and welcome each individual as they come into the administrative reception area in a friendly, inviting manner and direct to appropriate staff / department while maintaining the secure nature of the administrative area.
Direct flow of reception area traffic as needed.
Word processing assignments.
Including bulk mailing, preparation, inserting, create excel spreadsheet, mail merge function.
Labeling, etc.
with accurate spelling and punctuation.
Correspondence - Donor letters, tribute cards, prepare lettersSchedule appointments if neededMaintain strict membership and staff confidentialityWork closely with the management & staff to ensure efficiency and optimal delivery of assigned duties as needed.
Maintain Community Calendar.
Enter, approve, edit entries from community partnersPrepare mailings utilizing mail merger functionPerform other office duties as required.
File, fax, scan and copy documents.
Work on projects as assigned by departmentsRemain up to date on current events, activities, and programs on property.
Keep reception and conference area neat and clean.
Assist in ordering office supplies & inventorySend calendar updates to all monthly online and print calendars.
Assist Marketing Team as needed.
Special Event preparation as needed.
Schedule conference rooms for meetings using the scheduling software program (resource scheduler).
Support JCC, Federation & Campus with administrative assistance as needed.
EDUCATION /
Experience:
Minimum High School Diploma required; College degree preferred.
3-5 minimum years of office experience.
Knowledge of Phoenix Jewish Community helpful.
Salary:
25,000 - 35,000Agency Information:
The Martin Pear Jewish Community Center, fondly referred to as The J, is an inclusive community center that enriches physical, mental, and spiritual growth through relationships and an array of programs, including child development, youth, fitness, and social engagement.
The J serves people of all ages, faiths, backgrounds, and abilities.
Estimated Salary: $20 to $28 per hour based on qualifications.
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